Clarification on Managing Employee Role on NCTracks Application

NCTracks is often receiving provider enrollment applications with as many as 25 or more managing entities, which suggests that it may not be clear who should be listed as a managing entity on an application.

The role of Managing Employee is defined in 42 CFR 420.201:

“Managing employee means a general manager, business manager, administrator, director, or other individual that exercises operational or managerial control over, or who directly or indirectly conducts, the day-to-day operation of the institution, organization, or agency, either under contract or through some other arrangement, whether or not the individual is a W-2 employee.”

Providers are encouraged to only include those people who match the federal definition as a managing entity on their enrollment application.

Including people who do not match the definition of a Managing Employee on an application is not just inaccurate, but adds unnecessary time and effort to the provider enrollment application process. Remember that every person listed as a managing entity on a provider enrollment application must undergo a background investigation.

Providers can help expedite the review and approval of their enrollment applications by making sure that everyone listed as a managing entity matches the federal definition.