1099 Reporting/Pay-To Address on Provider Record

Beginning August 2, the existing “Pay-To Address� on all NCTracks provider records is being renamed to “1099 Reporting/Pay-To Address.� This is the address that will be used for distribution of 1099s.

Over the past two years, hundreds of 1099s have been returned to NCTracks due to incorrect mailing addresses. The designation of a 1099 reporting address on the provider record will help providers know which address is used for 1099 reporting – and to change it, if needed – to increase the success of first-time mailings to providers.

As part of this change, all NPIs with the same Taxpayer Identification Number (TIN) will be given the same 1099 Reporting/Pay-To Address on their provider records. If there is more than one existing Pay-To Address among the NPIs associated with the same TIN, the system will take the most recent record's Pay-To Address and copy it to all records with the same TIN.

Providers are encouraged to verify the 1099 Reporting/Pay-To Address on their provider record after August 2. If the 1099 Reporting/Pay-To Address is not the address desired by the provider, submit a Manage Change Request (MCR) with the correct 1099 Reporting/Pay-To Address. Only one MCR is required to change the 1099 Reporting/Pay-To Address for a given TIN. When the change is made for one NPI, it will be replicated for all NPIs associated with that TIN.

NCTracks also is updating “Organization Name� on the provider records so that it is the same for all NPIs with the same TIN. If there is more than one existing Organization Name among the NPIs associated with the same TIN, the system will take the most recent record's Organization Name and copy it to all records with the same TIN.

After August 2, the system will not allow new providers to use a different Organization Name if the TIN is already in NCTracks. When a new NPI is enrolled in NCTracks using an existing TIN, the system will automatically insert the Organization Name associated with the TIN.

Providers will receive a letter for each update made to an Organization Name or 1099 Reporting/Pay-To Address, which also will include instructions on how to change the Organization Name, if needed. “Organization Name� should be the legal name for the TIN.

Providers also will have the opportunity to add/update their Doing Business As (DBA) Name. Many providers previously put their DBA Name in the Organization Name field.